1. Overview and Getting Started

Product Description and Key Features

The Privacy Compliance Platform is a comprehensive solution designed to help organizations manage and maintain compliance with various privacy regulations. It provides tools for:

• AI-Powered Onboarding: Quickly set up your privacy program with tailored recommendations.

• Process Register: Document and manage data processing activities.

• Risk Assessments: Identify, assess, and mitigate privacy risks.

• Compliance Tasks: Track and manage compliance tasks.

• DSAR Management: Handle data subject access requests efficiently.

• Impact Assessments: Conduct and manage data protection impact assessments.

• Systems Inventory: Maintain an inventory of systems processing personal data.

• Document Management: Securely store and manage compliance-related documents.

• Members Matrix: Visualize team member responsibilities and involvement.

• Reporting and Analytics: Generate reports to demonstrate compliance efforts.

System Requirements

To use the Privacy Compliance Platform, you need:

• A modern web browser (Chrome, Firefox, Safari, Edge).

• A stable internet connection.

• A valid user account with appropriate permissions.

   

At the moment, the initial setup and configuration is performed by the Secure Privacy implementation team - please reach out to sales@secureprivacy.ai first.

AI-Powered Onboarding (Recommended):

• Choose the "AI-Powered Setup" option to let the AI analyze your organization and automatically set up your privacy program.

• Answer the questionnaire to provide the AI with information about your organization's privacy practices.

Once the setup is complete - you'll be directed to the dashboard, where you can start adding processes, tasks, and other elements.

Core Modules

• Calendar
  Streamline compliance management with our intuitive calendar module. Track deadlines, schedule tasks, and monitor progress. Perfect for privacy training and regulatory compliance.
  Governance Solution: Core Module - Calendar 
  
  
• Process Register
  Maintain GDPR Article 30 compliance with our comprehensive process register. Document data processing activities, assess risks, and demonstrate regulatory compliance effortlessly.
  Governance Solution: Core Module - Process Register 
  
  
• Documents
  Centralize compliance documents with secure storage, version control, and access management. Store policies, contracts, and training materials with enterprise-grade security.
  Governance Solution: Core Module - Documents 
  
  
• Privacy Program
  Assess privacy compliance maturity with our comprehensive program evaluation tool. Track progress, identify gaps, and improve your organization's privacy program effectively.
  Governance Solution: Core Module - Privacy Program 
  
  
• Risks
  Identify, assess, and mitigate privacy risks with comprehensive risk management tools. Streamline DPIA processes, track mitigation efforts, and ensure data protection compliance.
  Governance Solution: Core Module - Risks
  
  
• Impact Assessments
  Streamline GDPR Article 35 compliance with comprehensive DPIA management software. Conduct assessments, manage approval workflows, and document compliance evidence efficiently.
  Governance Solution: Core Module - Impact Assessments 
  
  
• Applications & Systems
  Maintain comprehensive inventories of systems processing personal data. Track data flows, assess privacy risks, and ensure compliance with automated data mapping capabilities.
  Governance Solution: Core Module - Applications & Systems 
  
  
• DSARs
  Streamline data subject access requests with comprehensive DSAR management software. Track requests, automate workflows, and ensure GDPR compliance with secure response tools.
  Governance Solution: Core Module - DSARs 
  
  
• Members
  Step-by-step tutorial for managing privacy team members, editing contact details, and setting role-based permissions using the Members module.
  Governance Solution: Core Module - Members